Coordinator

We’re looking for a highly organized and proactive coordinator to join our fast-growing AI studio. This role is ideal for someone eager to build their career in creative production and technology while supporting the studio’s leadership team. As coordinator, you’ll play a key role in ensuring day-to-day operations run smoothly and communication flows efficiently.

This is a remote position, but must be Los Angeles based. 

What You’ll Do

• Provide general executive assistant administrative support to ensure smooth daily operations.

• Schedule meetings and manage travel 

• Maintain Slack channels: create, name consistently, and archive when appropriate.

• Track incoming briefs and project requests, routing them to the right team members.

• Help organize team offsites and events.

• Assist with Google Drive management, ensuring folders are structured and updated properly.

• Support in-house production manager as needed.

• Send reminders and follow up with leadership on key deadlines.

• Oversee the company calendar, including team birthdays and holidays etc.

What We’re Looking For

• Background as an executive assistant at a talent agency, production company, or advertising agency is required. 

• Very strong organizational and communication skills.

• A proactive problem solver who can juggle multiple priorities. Strong research skills are a must.

• Comfort with digital tools and collaborative platforms including the full Google suite, Slack and ability to learn new tools as needed.

• Interest in creative production, technology, or AI industries. 

This role is a contract-to-hire position.